Adjoint.e administratif.ve
Reporting to the Tax Partner and working in collaboration with other members of the department, the incumbent will carry out a variety of administrative tasks to contribute to the optimal functioning of the teams. He or she will interact on a daily basis with several members of the department, with business partners and with customers. This job occasionally requires a replacement at the reception desk (lunch, end of day, vacations).
- Assist in managing the associate’s diary (making appointments, booking rooms, invitations to customer meetings, following up with participants, coordinating meeting logistics, etc.);
- Manage external e-mails and associate voicemail messages;
- Complete the partner’s expense accounts;
- Enter, verify and integrate invoices for the associate, while ensuring the necessary follow-ups with the associate;
- Communicate on a daily basis (telephone and e-mail) with partners, collaborators and customers, and follow up as necessary;
- Ensure deadlines are met for various tasks;
- Manage large volumes of documents received from staff, partners, customers and tax authorities (reception, scanning, filing and dispatch);
- Plan and coordinate the sending of gifts to customers and participate in the coordination of special events;
- Revise, write and format various documents (letters of intent, memorandums, etc.);
- Create customer files and submit documents for signature via the internal portal;
- Manage incoming and outgoing mail;
- Various follow-ups with customers and unpaid invoices;
- Participate in T1/T3 season as required;
- Design and layout PowerPoint presentations;
- Meet the diverse needs of department members;
- Various administrative tasks: opening customer files and records, internal research, updating databases, filling in at the reception desk as needed, helping the team of administrative assistants, etc.
- DEC in secretarial science or relevant studies;
- Minimum 5 years’ experience in a similar position;
- Experience in a law firm(a definite asset);
- Excellent knowledge of MS Office suite (PowerPoint, Word, Excel, Outlook);
- Very good skills with technology and learning new software;
- Perfect command of French and English (spoken and written);
- Ability to manage several mandates simultaneously;
- Dedicated team player, willingness to learn, discretion, sense of responsibility and priorities, adaptability, autonomy and flexibility are essential qualities for the success of this position;
- Strong sense of commitment to colleagues, customers and assignments.
In addition to a competitive compensation package that will be reviewed annually, Demers Beaulne is proud to offer its talented employees some of the most competitive benefits on the market, including :
- An innovative schedule of 4 days a week paid 5, 6 months a year;
- A wellness expense allowance;
- Customer and talent referral bonuses;
- Flexible working hours;
- Comprehensive group insurance;
- A flexible dress code;
- A recognition program;
- A technological environment;
- And a wide range of training courses to help you progress….!
Our tax department has literally got the wind in its sails; join a passionate and competent team!
