Moore Stephens
Human capital

Act to modernize the OHS system – new features effective October 6, 2022

Since Bill 59, the Act to modernize the OHS (Occupational Health and Safety) regime, was assented to, various effective dates have been set in order to introduce the changes gradually. To see all the changes and their effective dates, please refer to the CNESST website.

Our team takes a brief look at the new features coming into force on October 6, 2022, and the impact they will have on employers. The changes affect the following aspects:

  • temporary assignment;
  • Medical Evaluation Office;
  • the duty to accommodate;
  • rehabilitation;
  • job search support and accompaniment;
  • the experienced worker.
As of October 6, only the CNESST temporary assignment form will be authorized. Up to now, we’ve been able to accept in-house forms in your company’s image, but these will now be rejected. The new form will be available on the CNESST website from October 6, 2022. We invite you to set a reminder on this date to download it and start using it right away. In the meantime, you can view a preview of the new form. By the way, if you use the envelope system, remember to update the forms in your envelopes. At the same time, we remind you that it is important to propose tasks that the worker could perform on temporary assignment directly on the form, so that the healthcare professional can authorize this work.
Healthcare professionals will now be required to specify temporary functional limitations to be respected during temporary work assignments. You’ll need to ensure that these limitations are respected in the workplace and in the tasks you propose. In addition, the forms will have to be forwarded to the CNESST, regardless of the response from the healthcare professional in charge of the worker. On the temporary assignment form, even before the assignment begins, you must indicate your choice of salary payment. That is, you’ll need to determine whether you pay for the hours worked only, with CNESST paying the worker for the remainder, or whether you pay 100% of the salary and benefits to the worker (in which case, reimbursement to CNESST must be requested within 90 days of the end of a pay period). For the same temporary assignment, the option selected can only be changed once. Although this can be determined on a case-by-case basis, note that it is preferable to choose the option where you pay 100% of the salary in order to minimize costs to the file.

If a worker goes before a member of the Bureau d’évaluation médicale (BEM) and the latter gives his opinion on the date of consolidation, he will also have to determine the after-effects immediately (unless he is prevented from doing so for medical reasons). In addition, in the event that he finds that there is sufficient care and treatment, he will be able to decide on the date of consolidation. In practical terms, these changes are designed to avoid time lost due to medical delays. In this sense, the worker’s medical file will have to be forwarded simultaneously with the challenge to the ERO by the CNESST. After October 6, the challenge and the worker’s medical file must be sent simultaneously to the BEM.

Return-to-work rights will be increased and further supervised by the CNESST. The involvement and cooperation of employers will be required, and an administrative penalty of a pecuniary nature may be ordered against an employer who refuses to participate. The amount an employer may have to pay will be determined by the income replacement indemnity the worker would be entitled to receive, for a full year. Employers must help reintegrate injured workers into their establishments, even if the right to return to work has expired. First, CNESST will consider whether a rehabilitation measure will enable a worker to return to his or her job with his or her employer, or even to an equivalent job. If not, the CNESST will determine suitable employment and rehabilitation measures, if any, with the employer. The employer must cooperate in all these steps, in addition to participating in the adapted vocational rehabilitation program when a suitable job is available with the employer, according to the CNESST’s prior assessment. Only the CNESST can decide that reasonable accommodation is essential for the worker’s return to suitable employment with his or her employer.
Employers will still be able to demonstrate that undue hardship is preventing them from reintegrating a worker into their company, if this is the case. The CNESST may authorize a gradual return to work, including financial support, where it considers this necessary to promote the reintegration of a worker with his or her employer. In concrete terms, employers will have to become more involved in the return-to-work process, providing the CNESST with all the necessary information and giving them access to workstations.

From October 6, the CNESST will be able to determine whether a worker is entitled to rehabilitation measures before medical consolidation. The primary aim is to encourage a return to work, by enabling workers to gradually develop their ability to resume their tasks. When such measures are taken, the employer pays the employee a salary in accordance with article 180 of the LATMP. However, broader measures are also possible, such as adapting leisure equipment, a car, a home or other items.

All measures, whether social or professional, must be submitted to the health professional in charge of the worker, unless they have no effect on his or her health. The employer will be able to participate in the development and modification of the individualized rehabilitation plan. You may therefore be called upon to collaborate on measures leading to the modification of tasks. Measures aimed at rehabilitation after the consolidation of an occupational injury remain in place and have also been extended. What’s more, rehabilitation measures can continue even once the injury is stable or healed.

CNESST will continue to offer job search assistance when suitable employment is not available with the employer where a worker has suffered an employment injury. Moreover, in cases where reintegration has not been possible due to undue hardship, workers will be entitled to job search support and accompaniment services. What’s new is that this service is no longer optional, and that workers must participate in it, otherwise they will see a reduction or suspension of their IRR to which they are entitled for a period of up to one year during their job search.

For clients of the Demers Beaulne prevention mutual group, our experts will help you comply with these new obligations and new ways of doing things. We’ll be offering a training session to help you understand the impact of these changes and answer any questions you may have. You will receive an invitation by e-mail shortly to register.

Not a member of our prevention mutual group? Don’t hesitate to contact our human capital team for tailor-made support.

Article written by our colleague, Alice Cloutier

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